CALIFORNIA EMPLOYEE PRIVACY NOTICE
US Baseball and Softball Academy, which is part of the Youth Enrichment Brands family of companies, (the “Company”) provides this Employee Privacy Notice (“Notice”) to explain our practices regarding the collection and use of Personal Information about California employees, contractors, and others who work for us (collectively, “Employees”) within the context of your employment at the Company. This Notice explains what Personal Information we collect about California Employees, why we collect it, how we use and share it, and the rights you have relating to your Personal Information under the California Consumer Privacy Act, as modified by the California Privacy Rights Act of 2020 (the “CCPA”).
As used in this Notice, the term “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you. Personal Information does not include information that is publicly available, de-identified, or aggregated.
How and Why We Collect Your Personal Information
Within the past 12 months, we collected Personal Information about our Employees as follows:
| Category of Personal Information | Categories of Sources from which Collected | Purposes for Collection / Use |
| Identifiers including real name, alias, postal address, unique personal identifier, online identifier, IP address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers | Directly from you
Automatically when you use our electronic systems Created by us (e.g., your username and Company email address) From service providers that help us to run our business
|
To communicate with you
To assess your eligibility for employment To onboard and enroll you as an employee To manage job duties and operate our business To provide compensation and benefits To process reimbursements To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
| Personal Information described in Cal. Civ. Code § 1798.80(e), including your name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or other financial information, medical information, or health insurance information | Directly from you
From service providers that help us to run our business From third parties |
To communicate with you
To assess your eligibility for employment To onboard and enroll you as an employee To manage job duties and operate our business To provide compensation and benefits To process reimbursements To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
| Characteristics of protected classifications under California or federal law, including age and date of birth, race, ancestry, ethnic origin, sex, gender, sexual orientation, gender identity, religion or creed, military or veteran status, medical condition, disability, marital status | Directly from you
From service providers that help us to run our business From third parties |
To comply with applicable laws and regulations
To manage our corporate diversity and inclusion programming |
| Commercial information, including records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies | Directly from you | To manage corporate information technology
To manage the security of our premises and systems To administer corporate discounts To detect and prevent fraud against you and/or us To process reimbursements |
| Internet or other electronic network activity information, including browsing history, search history, and information regarding your interactions with our websites, applications, or advertisements | Automatically when you use our electronic systems
From service providers that help us to run our business From third parties |
To manage corporate information technology
To manage the security of our premises and systems To manage job duties and operate our business To detect and prevent fraud against you and/or us |
| Geolocation data | Directly from you
From service providers that help us to run our business Automatically when you use our electronic systems Via access-control systems |
To manage corporate information technology
To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
| Audio, electronic, visual, thermal, olfactory, or similar information, including closed-circuit images, photographs and video of you (for ID badges, marketing materials, etc.), and audio recordings as may relate to your job functions | Directly from you
Automatically while you are on Company property or using certain Company devices (e.g., if you answer or place phone calls on a recorded line, or use our videoconferencing software) |
To manage the security of our premises and systems
To manage job duties and operate our business |
| Professional or employment-related information, including:
Recruitment information (such as skills, qualifications, references, recommendations, and other information included in a resume, application form, or cover letter) Background information commonly used for onboarding and security screenings Employee profile information (employee status, organization information, performance and talent information, employment background, functional experience, leadership experience, honors or awards, timesheets, education, training, professional certifications, evaluations, developmental planning, career interests and development information, and other talent management and team-based assessments) Compensation, payroll, and benefits information Medical, parental, family, vacation, and other leave and associated records, including details of the types of and reasons for leave being taken, duration of leave, and leave-related correspondence Any termination of employment documentation, including resignation letters, dismissal letters, minutes of meetings, settlement agreements and related correspondence |
Directly from you
From service providers that help us to run our business From third parties |
To assess your eligibility for employment
To onboard and enroll you as an employee To manage job duties and operate our business To provide compensation and benefits To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
| Inferences used to create a profile reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes | Drawn from the other categories of Personal Information we collect | To manage job duties and operate our business
To manage corporate information technology To detect and prevent fraud against you and/or us |
We collect the following information about you, which does not directly fall within the categories listed in the CCPA:
- Citizenship, immigration, visa status, and work authorization information (including information from related documents, such as your passport, driver’s license, or other identification, proof of residence, and proof of authorization to work in the United States, and documents you provide with your US Citizenship and Immigration Services Form I-9)
- Emergency contacts/next of kin information, details about your spouse/partner, dependents and beneficiaries (such as their names, ages, titles, relationship to you, addresses, telephone numbers, and email addresses)
- Languages spoken
- Criminal records information including results of background checks obtained through government agencies such as the US Federal Bureau of Investigation
- Withholdings, and tax information (such as information collected on IRS Form W-4 and California Tax Form DE 4)
- Information about births, adoptions, deaths, child medical support orders, loss of eligibility for medical coverage, and other life events that may trigger an opportunity to modify your benefits elections
- Information about your health, sickness, and absences (including information regarding your physical and/or mental health, any participation in health and wellness programs, drug and alcohol screening information, medical provider information—for example, if you apply for workers’ compensation—and information about any conditions that may require accommodations within the workplace)
- Vehicle information (ex. year, make, model, color, and license plate).
Unless otherwise specified, the sources of this Personal Information, the purposes for which we use it, and the categories of persons to which we disclose it are the same as those listed for Professional or Employment-Related Information.
Our Collection of Sensitive Personal Information
Within the past 12 months, we collected the following categories of Sensitive Personal Information about our Employees:
| Category of Sensitive Personal Information | Categories of Sources from which Collected | Purposes for Collection / Use |
| Social security, driver’s license, state identification card, or passport number | Directly from you
From service providers that help us to run our business From third parties |
To assess your eligibility for employment
To onboard and enroll you as an employee To provide compensation and benefits To comply with applicable laws and regulations To manage the security of our premises and systems |
| Account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account | Directly from you
Automatically when you use our electronic systems |
To manage corporate information technology
To manage the security of our premises and systems |
| Precise geolocation (location within a radius of 1,850 feet) | Directly from you
Automatically when you use certain types of electronic systems From service providers that help us to run our business |
To manage corporate information technology
To manage the security of our premises and systems |
| Personal Information that reveals a consumer’s racial or ethnic origin, religious or philosophical beliefs, or union membership | Directly from you
From service providers that help us to run our business From third parties |
To comply with applicable laws and regulations
To manage our corporate diversity and inclusion programming |
| Contents of mail, email, and text messages except those for which we are the intended recipient | Directly from you
From service providers that help us to run our business |
To manage job duties and operate our business
To manage corporate information technology |
| Personal Information collected and analyzed concerning a consumer’s health | Directly from you
From service providers that help us to run our business From benefits providers |
To manage job duties and operate our business
To provide benefits To comply with applicable laws and regulations |
| Personal Information collected and analyzed concerning a consumer’s sex life or sexual orientation | Directly from you
From service providers that help us to run our business From benefits providers |
To comply with applicable laws and regulations
To provide benefits To manage our corporate diversity and inclusion programming |
In addition to the purposes described above, we may use and disclose any category of Personal Information or Sensitive Personal Information we collect to respond to law enforcement requests, or as otherwise required or authorized by applicable law, court order, or governmental regulations; to protect our rights and interests and those of others (including our franchisees); to resolve any disputes; to enforce our terms and policies; and to evaluate or conduct a merger, sale, or other acquisition of some or all of our assets. We also reserve the right to use Personal Information we collect for any other purpose identified in an applicable privacy notice, click-through agreement, or other agreement between you and us, or otherwise with your consent.
We do not use or disclose Sensitive Personal Information for purposes to which the right to limit use and disclosure applies under the CCPA.
How Long We Keep Your Personal Information
We keep the categories of Personal Information described above for as long as necessary or permitted for the purposes described in this Notice or otherwise authorized by law. This generally means holding the information for as long as one of the following apply:
- Your Personal Information is reasonably necessary to manage our operations, to manage your relationship with us, or to satisfy another purpose for which we collected the information;
- Your Personal Information is reasonably necessary to carry out a disclosed purpose that is reasonably compatible with the context in which the Personal Information was collected;
- The Personal Information is reasonably necessary to protect or defend our rights or property (which will generally relate to applicable laws that limit actions in a particular case); or
- We are otherwise required or permitted to keep your information by applicable laws or regulations.
Where information is used for more than one purpose, we will retain it until the purpose with the latest period expires. For more information about our retention policies, please contact us using the contact details below.
Disclosures of California Employee Personal Information
Within the preceding 12 months, we have not sold or shared for cross-context behavioral advertising the personal information of California Employees that we collect in relation to your employment at the Company. If you also interact with us as a consumer, please review our California Consumer Privacy Notice for more information about our practices in that context.
The chart below shows the categories of Personal Information we have disclosed to our service providers and contractors for a business or commercial purpose during the last 12 months.
| Disclosures for a Business or Commercial Purpose | |||
| Category of Personal Information | Categories of Recipients to Which the Information Was Disclosed | Purposes for Disclosure | |
| Personal Information | |||
| Identifiers | Service providers that help us to run our business
Benefits providers Our affiliate organizations
|
To communicate with you
To assess your eligibility for employment To onboard and enroll you as an employee To manage job duties and operate our business To provide compensation and benefits To process reimbursements To manage corporate information technology To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
|
| Personal Information described in Cal. Civ. Code § 1798.80(e) | Service providers that help us to run our business
Benefits providers Our affiliate organizations
|
To communicate with you
To assess your eligibility for employment To onboard and enroll you as an employee To manage job duties and operate our business To manage corporate information technology To provide compensation and benefits To process reimbursements To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
|
| Characteristics of protected classifications | Service providers that help us to run our business
Benefits providers Our affiliate organizations |
To comply with applicable laws and regulations
For diversity and inclusion programs |
|
| Commercial information | Service providers that help us to run our business
Our affiliate organizations
|
To manage corporate information technology
To manage the security of our premises and systems To administer corporate discounts To detect and prevent fraud against you and/or us To process reimbursements |
|
| Internet or other electronic network activity information | Service providers that help us to run our business | To manage corporate information technology
To manage the security of our premises and systems To manage job duties and operate our business To detect and prevent fraud against you and/or us |
|
| Geolocation data | Service providers that help us to run our business | To manage corporate information technology
To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
|
| Audio, electronic, visual, thermal, olfactory, or similar information | Service providers that help us to run our business
Our affiliate organizations |
To manage the security of our premises and systems
To manage job duties and operate our business |
|
| Professional or employment-related information | Service providers that help us to run our business
Benefits providers Our affiliate organizations
|
To assess your eligibility for employment
To onboard and enroll you as an employee To manage job duties and operate our business To provide compensation and benefits To comply with applicable laws and regulations To manage the security of our premises and system To detect and prevent fraud against you and/or us |
|
| Inferences | Service providers that help us to run our business
Our affiliate organizations
|
To manage job duties and operate our business
To manage corporate information technology To detect and prevent fraud against you and/or us |
|
| Sensitive Personal Information | |||
| Social security, driver’s license, state identification card, or passport number | Service providers that help us to run our business
Benefits providers |
To assess your eligibility for employment
To onboard and enroll you as an employee To provide compensation and benefits To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
|
| Account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account | Service providers that help us to run our business | To manage corporate information technology
To manage the security of our premises and systems |
|
| Precise geolocation | Service providers that help us to run our business | To manage corporate information technology
To manage the security of our premises and systems To detect and prevent fraud against you and/or us |
|
| Personal Information that reveals a consumer’s racial or ethnic origin, religious or philosophical beliefs, or union membership | Service providers that help us to run our business
Benefits providers Our affiliate organizations |
To comply with applicable laws and regulations
For diversity and inclusion programs |
|
| Contents of mail, email, and text messages except those for which we are the intended recipient | Service providers that help us to run our business
Our affiliate organizations
|
To manage the security of our premises and systems
To detect and prevent fraud against you and/or us |
|
| Personal Information collected and analyzed concerning a consumer’s health | Service providers that help us to run our business
Benefits providers Our affiliate organizations |
To manage job duties
To provide benefits To comply with applicable laws and regulations |
|
| Personal Information collected and analyzed concerning a consumer’s sex life or sexual orientation | Service providers that help us to run our business
Benefits providers Our affiliate organizations |
To comply with applicable laws and regulations
To provide certain benefits For diversity and inclusion programs |
|
Submitting Requests Relating to Your Personal Information
If you are a resident of California, you have the right to submit certain requests relating to your Personal Information as described below. To exercise any of these rights, please submit a request through our webform or call us at 1-800-645-3226. Please note that, if you submit a request to know, request to delete or request to correct, you will be asked to provide 2-3 pieces of Personal Information that we will match against our records to verify your identity. You may designate an authorized agent to make a request on your behalf; however, you will still need to verify your identity directly with us before your request can be processed. An authorized agent may submit a request on your behalf using the webform or toll-free number listed above.
Right to Know. You have the right to know what Personal Information we have collected about you, which includes:
- The categories of Personal Information we have collected about you, including
- The categories of sources from which the Personal Information was collected
- Our business or commercial purposes for collecting or disclosing Personal Information
- The categories of recipients to which we disclose Personal Information
- The categories of Personal Information that we disclosed for a business purpose, and for each category identified, the categories of recipients to which we disclosed that particular category of Personal Information
- The specific pieces of Personal Information we have collected about you
Right to Delete Your Personal Information. You have the right to request that we delete Personal Information we collected from you, subject to certain exceptions. Where we use deidentification to satisfy a deletion request, we commit to maintaining and using the information in deidentified form and will not to attempt to reidentify the information.
Right to Correct Inaccurate Information. If you believe that Personal Information we maintain about you is inaccurate, you have the right to request that we correct that information.
Right to Non-Discrimination for the Exercise of Your Privacy Rights. If you choose to exercise any of your privacy rights under the CCPA, you also have the right not to receive discriminatory treatment by us, including retaliation against you as an employee, job applicant, or independent contractor.
- How to Contact Us
If you have any questions about how the Company handles your Personal Information or if you need to access this notice in an alternative format or language, please contact our Human Resources Department at:
Phone: 1-800-645-3226
Email: ohaynes@yeb.com
Last Updated: December 27, 2022